Hello 2016 Invited Exhibitors,
Welcome to our new exhibitor online information section.
You can access this at any time using your login password. Hopefully this
is where all your questions will be answered. If you have any queries please
don't hesitate to phone or email and ask.
Exhibitor Policy Statement
"Exhibitors should embody the core theme of Bush Christmas - present quality
products, display high levels of workmanship and be suitably priced for presentation
at Bush Christmas, as well as embracing the sense of community that is the
spirit of Bush Christmas".
Please click any of the following headings for more information
About the Exhibition
Bush Christmas Exhibition is held in Toowoomba annually for ten days at
the beginning of December to capture the Christmas gift market.
The Exhibition showcases artworks, gourmet food and handmade gifts from
up to 120 predominantly rural and remote exhibitors each year, providing each
exhibitor with an avenue to promote and sell their work. Affordability, quality
and innovation are the characteristics that make this event unique.
Bush Christmas aims to build a relationship with each exhibitor and so
support each one as comprehensively and fairly as possible thus establishing
a strong sense of involvement and support between both parties.
The exhibition is not a market but a gallery style sale of works, and so
the organisers undertake responsibility for presenting your works at the exhibition.
There is no requirement for exhibitors to travel the vast distances to attend,
although you are encouraged to visit and embrace this great celebration of
The Story Behind Bush Christmas
Bush Christmas originated in 1996 when a group of women in Western Queensland
saw talent lying unnoticed in rural and remote areas.
Before moving to the Darling Downs, Bush Christmas Organiser, Liz McClymont
lived in Western Queensland for 22 years. During that time, she was a member
of Outback Creations in Cunnamulla where local artisans sold their works.
Encouraged by the success of Outback Creations, it became obvious that rural
artisans needed another opportunity to showcase the talent from the bush that
is not often seen away from its origin.
As a result Bush Christmas was born and has achieved a degree of recognition
and promotion never thought possible at its conception. It has gone a small
step further in bridging the gap between city and country and has opened many
doors to a greater understanding and interest in the bush and its people.
Success at Bush Christmas has encouraged artisans to develop skills, thus
enabling them to build confidence in their artistic and creative ability.
Sharing the excitement with artisans when their talent is recognised at Bush
Christmas, resulting in exposure and promotion at state and national levels,
is one of the greatest rewards Bush Christmas can enjoy.
Last year’s exhibition was a tremendous success, with over 4,000 people
attending and 15,000 works finding their way to Christmas trees all over the
nation and overseas.
2016 Calendar Countdown
Please mark these dates in your diary!
||Website images due – can be sent any time before this.
||Master list for barcode stickers. Order as early as you
||Delivery and Return Form
We need to know when to expect your consignment
||Freight Consignment Advice due
(only if freighting or delivery by another person to B.C.)
||Consignment Delivery except perishable food
Please note: Hung works required 28 November
|9.00am - 10am
||Delivery of perishable food only.
|5:00pm - 8:00pm
||Opening Night – all exhibitors invited
||Unsold works packed
Personal collection & freight
Forms to fill in and return
Explanations of forms are shown on each form
|Master list for
||4 November 2016
|Delivery & Return
of Unsold works
||25 November 2016
|Freight Consignment Advice
for those freighting and not personally delivering
||25 November or sooner
|Banking Details &
||Email or enclose
||To use when packing your consignment
Exhibitor Guidelines & Pricing Policy
BC = Bush Christmas; FE = Featured Exhibitor: ICPA = Isolated
Children's Parents’ Assoc.
- Accepting the invitation to exhibit at BC is a firm commitment to exhibit.
- The timetable of dates supplied to exhibitors must be followed.
- Exhibitors must return forms, pay registration and supply images by
DUE DATES. BC can refuse an exhibitor if forms and payment is not received
by the specified date.
- The Registration fee is payable on acceptance and non-refundable - $120.00
- The Featured Exhibitor registration fee is $300 or Premium $400 (see
- Commission is a percentage of the marked price: Art & Craft 25% & Gourmet
- GST is payable by all exhibitors on the commission only, not sales.
- An Electronic Point of Sales System is used to track sales. Barcode
pricing stickers are supplied.
- Every item sold is scanned and payment is made on the computer sales
- Bush Christmas makes every effort to ensure accuracy of sales.
- Failure to supply works after barcodes are ordered is not acceptable.
- Payment to exhibitors is made ASAP after BC by online transfer or cheque.
Delivery, Display, Products
- Exhibitors must deliver or freight consignments to BC by the due date.
Unsold stock will be carefully packed and returned by exhibitor’s nominated
method. Freight costs deducted from exhibitor’s sales.
- BC is responsible for the display and management of all works under
the direction of a visual merchandiser. Exhibitors cannot redesign or make
changes without authorisation.
- Exhibitors must strictly adhere to the product lines they nominate.
A product line is a specific line or style of item made. There may be several
different price points within a product line. An Exhibitor can have 8 product
lines (max) and a FE can have 10 product lines (max). The quantity of work
supplied within each product line is at the discretion of the Exhibitor.
- BC will supply exhibitor signage at the exhibition. No exhibitor contact
details will be distributed or personal advertising accepted at the exhibition
(such as brochures, business cards, banners) with the exception of FE business
- Gourmet exhibitors must supply a current certificate of kitchen accreditation
before products are sold and all government health regulations must be adhered
to. Product tasters are required.
- BC will not take any responsibility for spoiled product or any other
problem with goods, including financial responsibility.
- BC does not accept seconds, damaged or inferior works. Works returned
from previous BC exhibitions cannot be resubmitted for sale.
- Exhibitors are encouraged to support the ICPA and donate an item for
- BC does not accept responsibility for the loss or theft of goods during
the exhibition or for goods lost in transit to and from BC.
- Product insurance is the exhibitor’s responsibility and is strongly
advised for gourmet products and other highly priced items if it is felt
necessary e.g. art/jewellery.
Bush Christmas Pricing Policy
The Bush Christmas exhibition is a unique and highly valued opportunity
for artisans to sell and promote their work to a carefully targeted clientele
for an extensive period in a peak shopping season. Bush Christmas is not a
charity with volunteers, but a professionally managed business that allows
us to handle the promotion and direction of the event with our first priority
being the success of the exhibition for all exhibitors. We maintain a very
responsible attitude to security and accountability, as well as fairness and
equality. Exhibitors are promoted and supported prior to, as well as during,
the event. Product duplication and competition is kept to a minimum.
Keeping in mind the benefits of exhibiting at Bush Christmas, we feel it
is fair that in return exhibitors support Bush Christmas with their product
pricing. Although there is commission to pay, we feel that exhibitors should
not charge more than their usual price. At times, some exhibitors have charged
much higher prices than at markets and online, thus giving their work inconsistent
price levels as well as undermining the integrity of Bush Christmas. It is
professional to set a recommended retail price for all your products and use
this for all sales opportunities, either online or at events.
Please note - Products found to be priced higher than the exhibitor sells
elsewhere could be withdrawn from the exhibition. Exhibitors are welcome to
have exclusive lines just for Bush Christmas that are not sold elsewhere and
so pricing for these items does not present an issue.
Photos for the Website
We invite all exhibitors to contribute to the website and thus promote
your own works as part of the exhibition.
The requirements for your images to be loaded and ready for 2016 launch approx
mid August are:
- Provide 2 to 4 good quality, high resolution photos in JPG or PNG format
- Each photo to be no smaller than 1MB and no larger than 2MB file size
and at least 300dpi resolution.
- Images should give an indication of your work - not the whole range.
Have a look at the Bush Christmas website for ideas.
- The better the quality and professionalism of your photo, the better
the exposure you receive and the more likely that people will be interested
in what you are creating.
- Please email photos to:
Barcodes, Commission, GST & Accountability
Barcoding of your products
Bush Christmas uses an electronic point of sale system with barcodes. Exhibitors
request barcode stickers prior to the event and these are posted back to be
placed on all items as instructed. This means that every item sold is scanned
to the computer (similar to supermarket) resulting in an accurate list of
items sold. Payment is made on the result of this computer record which is
very accurate when items are barcoded by exhibitors as instructed.
Hobby OR ABN Declaration
Bush Christmas acts as your agent. You are required to supply either a
Hobby Declaration OR an ABN Declaration. Your signed Banking & Hobby/ABN form
must be received before BC begins.
Bush Christmas has a very responsible attitude towards accountability and
so every effort is made to ensure accuracy of sales. If there are any discrepancies,
exhibitors are encouraged to report back and records are checked for any problems.
Promotion of the Event
Insurance, Gourmet, Props, & more
Although the greatest care is taken with all work, we cannot accept responsibility
for the loss or theft of goods. It is therefore recommended that you arrange
insurance if you feel this is necessary. This also applies to goods lost in
transit to and from Bush Christmas.
Please supply some tasters as products do not sell well without a taste!
You are required to produce your products in an accredited kitchen and
so all products must be made in your nominated accredited kitchen. A current
certificate of this accreditation is required before your goods are sold.
We strongly advises that you have product insurance. Bush Christmas will
not take any responsibility for spoiled product or any other problem with
your product, including financial responsibility. Health regulations must
be adhered to and so the following procedures are necessary:
- Copy of your current food preparation licence (from local government
- All packaging must be new, sealed and airtight.
- The following must appear on labelling attached to the product:
- Business name, contact name, address & phone no.
- Date made or Use By
- Net Weight
Bush Christmas will not take orders as we feel it will be almost impossible
for exhibitors to supply and deliver before Christmas.
Props & Personal Advertising
Bush Christmas will supply individual exhibitor signage that will reflect
the branding of the exhibition. For a number of reasons no exhibitor contact
details will be distributed and other personal advertising such as brochures,
business cards, banners etc are not accepted at the exhibition.
We are happy to display your work using your own props (baskets, hangers
etc). Please clearly name and note any props on the reverse side of the delivery
& return form. Tables & large props are generally not accepted unless by prior
arrangement if considered vital to the presentation of your works. If large
props require extensive packaging and handling to return by freight, there
will be a charge for this to cover added wages and required packaging.
Exhibitors attendance at Bush Christmas
We love to see our exhibitors at Bush Christmas and in many cases, this
is the only time we actually meet! Please come and bring your family and friends.
Bush Christmas takes responsibility for the display of your work under
the direction of a professional visual merchandiser and although the presentation
may be a little different to your usual set up, please refrain from making
any changes or redesigning your display. If you feel that something is not
right, please feel free to approach one of the Bush Christmas assistants.
Work from Past Exhibitions
Success does not continue without change and lots of hard work so we are
constantly working towards making the event more exciting. We encourage you
to evolve and develop your talent. It is easy to create similar works in the
same style each year, which is wonderful for patrons returning to Bush Christmas
for more of their favourite things. However, as artisans it is important that
you experiment and continue to create different and varied works as well as
the old favourites. Perhaps, if your work does not lend itself to change,
new presentation and packaging may give it a new WOW factor!!
REMEMBER…. Patrons cannot give the same Christmas gifts every year! We
are attracting a savvy clientele looking for modern handmade gifts…the opportunities
are just waiting!
Please note – Creative works returned from previous exhibitions must not
find their way back to Bush Christmas please!
Bush Christmas is proud to support "Isolated Children's Parents' Association"
(ICPA) and "Tie Up the Black Dog" as the exhibition is an opportunity to appeal
to the urban population for help for these charities.
Exhibitors are encouraged to donate an item for the ICPA raffle to be drawn
on the final day of the exhibition. Bush Christmas also contributes significantly
to this. A cash donation is appreciated from those with only highly priced items.
The cash will be used to purchase items for the raffle at Bush Christmas, thus
supporting your fellow artisans.
Please include your donation with your consignment - marked ICPA.
Tickets in the raffle will also be available – price TBA. Please enclose
money for tickets in a marked envelope with your consignment if you would like
a chance to win an amazing prize!
Our Opening Night Charity Event will support "Tie Up the Black Dog". All
exhibitors are invited to attend and invitations will be emailed to people in
our data base. Please let us know if you would like to invite any family or
friends. This will be a ticketed event.
Isolated Children's Parents Association website:
Tie Up the Black Dog website: